Legal
Personal Data Protection Notice
In accordance with Turkish Law No. 6698 on the Protection of Personal Data (“KVKK”), Belinaycafe & Davet (the “Business”), acting as data controller, would like to inform you of the following regarding the personal data processed through the reservation request form and the customer review form offered on the belinaydavetevi.com.tr website.
Last updated
This is an unofficial English translation provided for your convenience. The binding text is the Turkish version, which prevails in the event of any discrepancy.
Identity of the Data Controller
- Trade name
- Belinaycafe & Davet
- Address
- Bosna Hersek, Durna Sk. No:7 D:G, 42130 Selçuklu/Konya, Türkiye
- Telephone
- +90 530 416 70 42
Personal Data Processed
The following personal data of yours is processed through the reservation request form:
- Identity data
- Full name
- Contact data
- Telephone number
- Event-related data
- Event type, estimated number of guests, and any notes you write in the “Your notes” field
- Transaction security data
- IP address (held temporarily in server memory, solely for technical security purposes)
Because the “Your notes” field is an optional free-text field, we kindly ask you not to enter information of a special category (such as health status, religious belief, and the like) there of your own accord, and to share only information directly related to your event.
Purposes of Processing
- Receiving, evaluating and concluding reservation requests
- Contacting the person making the request, confirming the appointment and providing information about the event
- Carrying out event planning (venue, capacity, and so on)
- Following up on requests and complaints
- Fulfilling legal obligations
Legal Basis for Processing
Your personal data is processed on the grounds set out in Article 5/2(c) of the KVKK — being directly related to the conclusion or performance of a contract — and Article 5/2(f) — the legitimate interests of the data controller. In addition, ticking the consent box on the form is also treated as your explicit consent under Article 5/1 of the KVKK.
Transfer of Personal Data
Your personal data is processed and hosted;
- through the infrastructure of an e-mail service provider (Google / Gmail), for the purpose of forwarding the reservation request to the business representative,
- through the cloud infrastructure provider (Vercel Inc.) on which the website is hosted and the reservation form is processed,
- through the cloud database service provider (Neon) on which the website and reservation system run,
- through the cloud file storage provider (Cloudflare R2) on which the gallery images are stored,
- through the Google Apps Script infrastructure, for the purpose of automatically deleting notification e-mails whose retention period has expired.
Depending on the server locations of these service providers, your data may be processed inside or outside Türkiye; where a transfer abroad takes place, Article 9 of the KVKK and the relevant legislation are complied with. Other than as stated above, your personal data is not shared with third parties unless there is a legal obligation to do so.
The servers that process data submitted through the reservation form are pinned to the Frankfurt (Germany) region. The embedded Google Maps component on the contact page transmits your IP address to Google if you view the map.
Retention Periods
- Unapproved reservation requests: automatically deleted 90 days after the date of the request.
- Approved reservations: retained until the event date; automatically deleted once the event date has passed.
- Records deleted from the CMS: kept recoverably (in the trash) for 30 days, then permanently deleted.
- Notification e-mails: retained for 90 days from the date of sending, plus the trash (deleted items) retention period of the e-mail account.
- Customer reviews: retained for as long as they remain published, up to a maximum of 10 years. If you withdraw your consent, they are deleted without waiting for that period.
- IP address: held in server memory for at most 10 minutes, without being stored permanently, solely for technical security purposes.
Once the retention period expires, your personal data is deleted, destroyed or anonymised in accordance with the KVKK and the relevant legislation.
Cookies and Local Storage
Our website uses your browser’s local storage (localStorage) in order to remember your language preference, your theme preference and your acknowledgement of the cookie notice. This information is stored only on your device, is not transmitted to us, and can be cleared at any time from your browser settings.
Customer Review Form
Our website includes a customer review form through which you can share your experience. The following data of yours is processed through that form:
- Identity data
- The name you choose to share
- Review content
- The review text you write
- Optional data
- The rating you give and the event type you state
This data is processed for the purpose of publishing your review on our website, and solely on the basis of the explicit consent (Article 5/1 of the KVKK) you give by ticking the consent box on the form. Your review is not visible on the site until the Business approves it.
Once approved, your name and your review are published publicly on the website. For this reason we kindly ask you not to write contact details such as your telephone number or address, or information belonging to third parties, in the review field.
You may withdraw your explicit consent at any time. If you make a request through the contact channels below, your review is unpublished and deleted without waiting for the retention period to expire.
Your Rights as a Data Subject
Under Article 11 of the KVKK, by applying to the Business you have the right to:
- learn whether your personal data is being processed,
- request information if it has been processed,
- learn the purpose of processing and whether the data is used in accordance with that purpose,
- know the third parties to whom the data is transferred, in Türkiye or abroad,
- request rectification if the data has been processed incompletely or inaccurately,
- request erasure or destruction of the data under the conditions set out in Article 7 of the KVKK,
- request that rectification, erasure and destruction operations be notified to the third parties to whom the data has been transferred,
- object to a result to your detriment arising from the analysis of the processed data exclusively by automated systems,
- claim compensation if you suffer damage due to unlawful processing.
How to Apply
You may submit requests concerning the rights above to the Business, together with documents establishing your identity, through the following contact channels:
- Telephone
- +90 530 416 70 42
Your requests will be concluded as soon as possible depending on their nature, and in any case within the period prescribed by the KVKK.
Changes
This Notice may be updated in line with changes in legal regulations and in the Business’s practices. The current text is published on our website.